Why VDOCS Document Scanning Services Are Essential for Your Business
In today's digital world, document scanning services offer a powerful solution for businesses of all sizes. Here are 12 compelling reasons to embrace a paperless future:
1. Digital Transformation: Stay ahead of the curve. Document scanning empowers a smooth transition from paper to digital workflows, keeping your business competitive in the digital age.
2. Boost Efficiency & Productivity: Find what you need, fast. Digitized documents are easily searchable, retrievable, and shareable, saving time and streamlining workflows.
3. Slash Costs: Free yourself from paper's burden. Document scanning eliminates the need for expensive physical storage and simplifies document management, leading to significant cost savings.
4. Empower your Employees: Work seamlessly from anywhere. Digital documents facilitate collaboration and information sharing, ensuring remote teams work efficiently.
5. Enhance Accessibility: Digitized documents are more accessible with built-in security
6. Data Security: Protect your information with encryption, password-protection, tracking, enhanced ensuring data security
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7. Business Continuity: Digital documents need always be backed up and readily available, minimizing downtime due to unforeseen events.
8. Go Green and save Greens: Document scanning reduces paper consumption, eliminates the need for physical storage, promotes eco-friendly practices, and saves you money
9. Effortless Search: Find in seconds. Digitized documents can be indexed and tagged for efficient search and retrieval, making document management a breeze.
10. Compliance: Document scanning supports your business's compliance
11. Competitive Edge: Companies that embrace digital documents can respond faster, adapt quicker, and deliver superior service.
12. Customer Service: Digitized customer records enable faster interactions with correct information.
VDOCS APPROACH
1. Start with the End in Mind: How do you need the scanned, digital documents integrated into your business and workflows?
2. Analyze and Understand your Documents
3. Develop Scope of Work to transfer your paper-based records documents into your required digital documents, workflows, and systems.
4. Provide most cost-effective, most productive Solution
VDOCS PROCESS
VDOCS takes care of everything, from start to secure finish. Here's what you can expect:
Boxes: We provide you with boxes for the document collection.
Pickup: We will pick up the boxes directly from your location.
Indexing, File Naming: Each file is meticulously indexed, creating a clear and organized digital filing system.
Document Preparation: We remove any bindings, and staples to ensure smooth scanning.
High-Quality Scanning: All documents are digitized in Color and B/W at 300 DPI into searchable PDFs, preserving every detail.
Quality Assurance: Every scanned image undergoes a thorough quality check, guaranteeing high-quality reproduction of the original document.
Text-Searchable with OCR: Optical Character Recognition (OCR) makes all scanned documents searchable by keywords, optimizing retrieval.
Flexible Output Options: Choose to receive your files securely on a flash drive and/or electronically online.
Secure Shredding (Optional): We securely store your physical files for 30-90 days before secure shredding, upon your request.
File Request: Need a document urgently? We'll securely provide you with the electronic document ASAP.
VDOCS digital conversion supports your departments:
Human Resources:
Streamline employee onboarding, quick access to personnel files, and update information digitally
Finance and Accounting:
Easily access and share financial statements for faster analysis and audit readiness.
Legal Department:
Organize and index documents for seamless legal proceedings.
Marketing and Sales:
Distribute and edit digital brochures, catalogs, and marketing materials effortlessly.
Operations
Digitize shipping and receiving documents for faster order processing.
Research and Development:
Protect valuable IP with secure scanning and storage of related documents.
Customer Service:
Provide digital service manuals and documentation for efficient customer assistance.
Information Technology
Simplify Troubleshooting and Maintenance by digitizing documentation and manuals for faster problem-solving.
Florida Disaster Recovery: Secure your assets and data.
Executive and Management Teams:
Improve Real-Time Decision Making and Collaboration
Contact VDOCS today to learn how we can support your Business