Text Searchable Documents
(OCR PDF)

 Great OCR

VDOCS Business Document Scanning Services

Productivity, Security

Why VDOCS Document Scanning Services Are Essential for Your Business


In today's digital world, document scanning services offer a powerful solution for businesses of all sizes. Here are 12 compelling reasons to embrace a paperless future:

1. Digital Transformation: Stay ahead of the curve. Document scanning empowers a smooth transition from paper to digital workflows, keeping your business competitive in the digital age.

2. Boost Efficiency & Productivity: Find what you need, fast. Digitized documents are easily searchable, retrievable, and shareable, saving time and streamlining workflows.

3. Slash Costs: Free yourself from paper's burden. Document scanning eliminates the need for expensive physical storage and simplifies document management, leading to significant cost savings.

4. Empower your Employees: Work seamlessly from anywhere. Digital documents facilitate collaboration and information sharing, ensuring remote teams work efficiently.

5. Enhance Accessibility: Digitized documents are more accessible with built-in security

6. Data Security: Protect your information with encryption, password-protection, tracking, enhanced ensuring data security 
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7. Business Continuity: Digital documents need always be backed up and readily available, minimizing downtime due to unforeseen events.

8. Go Green and save Greens:  Document scanning reduces paper consumption, eliminates the need for physical storage, promotes eco-friendly practices, and saves you money

9. Effortless Search: Find in seconds. Digitized documents can be indexed and tagged for efficient search and retrieval, making document management a breeze.

10. Compliance: Document scanning supports your business's compliance 

11. Competitive Edge: Companies that embrace digital documents can respond faster, adapt quicker, and deliver superior service.

12. Customer Service: Digitized customer records enable faster interactions with correct information.

 

 

 

VDOCS APPROACH

 

1. Start with the End in Mind: How do you need the scanned, digital documents integrated into your business and workflows?

2. Analyze and Understand your Documents

3. Develop Scope of Work to transfer your paper-based records documents into your required digital documents, workflows, and systems.

4. Provide most cost-effective, most productive Solution

 

 

 

VDOCS PROCESS

 

VDOCS takes care of everything, from start to secure finish. Here's what you can expect:

Boxes: We provide you with boxes for the document collection.

Pickup: We will pick up the boxes directly from your location.

Indexing, File Naming: Each file is meticulously indexed, creating a clear and organized digital filing system.

Document Preparation: We remove any bindings, and staples to ensure smooth scanning.

High-Quality Scanning: All documents are digitized in Color and B/W at 300 DPI into searchable PDFs, preserving every detail.

Quality Assurance: Every scanned image undergoes a thorough quality check, guaranteeing high-quality reproduction of the original document.

Text-Searchable with OCR: Optical Character Recognition (OCR) makes all scanned documents searchable by keywords, optimizing retrieval.

Flexible Output Options: Choose to receive your files securely on a flash drive and/or electronically online.

Secure Shredding (Optional): We securely store your physical files for 30-90 days before secure shredding, upon your request.

File Request: Need a document urgently? We'll securely provide you with the electronic document ASAP.

 

 

 

VDOCS digital conversion supports your departments:

 

Human Resources:
Streamline employee onboarding, quick access to personnel files, and update information digitally

Finance and Accounting:
Easily access and share financial statements for faster analysis and audit readiness.

Legal Department:
Organize and index documents for seamless legal proceedings.

Marketing and Sales:
Distribute and edit digital brochures, catalogs, and marketing materials effortlessly.

Operations
Digitize shipping and receiving documents for faster order processing.

Research and Development:
Protect valuable IP with secure scanning and storage of related documents.

Customer Service:
Provide digital service manuals and documentation for efficient customer assistance.

Information Technology
Simplify Troubleshooting and Maintenance by digitizing documentation and manuals for faster problem-solving.

Florida Disaster Recovery: Secure your assets and data. 

Executive and Management Teams:
Improve Real-Time Decision Making and Collaboration

 

 

 

Contact VDOCS today to learn how we can support your Business

 


....serving Florida since 2004